Stop compulsively checking your email. Frequent checking of one’s inbox will lead to stress for a few reasons so it’s best to schedule your email checking to every couple of hours or so (depending on your job). By limiting how often you look in your inbox you will be able to focus on other tasks and actually get things done. And getting things done and off you your todo list will lead to less stress.
So relax and don’t let your inbox be your boss.
Checking email less often may reduce stress in part by cutting down on the need to switch between tasks. An unfortunate limitation of the human mind is that it cannot perform two demanding tasks simultaneously, so flipping back and forth between two different tasks saps cognitive resources. As a result, people can become less efficient in each of the tasks they need to accomplish. In addition to providing an unending source of new tasks for our to-do lists, email could also be making us less efficient at accomplishing those tasks.
Indeed, although the participants in our study sent and received roughly the same number of emails during both weeks, they reported doing so in approximately 20 percent less time during the week when they checked their email less frequently. Constantly monitoring our inboxes promotes stress without promoting efficiency. When it comes to checking email, less might be more.
Dealing with an endless stream of emails is challenge in any office environment – even just socially it can be rather taxing. The solution to email always seems to be just around the corner with a new startup from Silicon Valley appearing every year to “save” us from email. Here’s an idea it’s not that the problem is email itself rather it’s how we think about email.
Be free from the chains of email oppression by approaching email as something actionable rather than something to be organized. It’ll make you feel better rather than feeling pushed around by other people’s desires via email.
And that is the one way that email, in the sense of the tools and programs we use to process it, is at fault: technology has made it easier and easier to ask people to do more and more things, without giving us better tools or training to deal with the increasingly huge array of demands on our time. It’s easier than ever to say “hey could you do this for me” and harder than ever to just say “no, too busy”.
Decide you are not going to do those tasks, and simply delete them. Sometimes, a task’s entire life-cycle is to be created from an email, exist for ten minutes, and then have you come back to look at it and then delete it. This might feel pointless, but in going through that process, you are learning something extremely valuable: you are learning what sorts of things are not actually important enough to do you do.